SMTP

1. SMTP Introduction

The SMTP Settings interface helps users set up outgoing email by entering server details, authentication information, and default email settings. Proper setup is important for successful email delivery. The interface has required and optional fields that show how to send and authenticate emails. It’s essential to fill out each field correctly to connect with the SMTP server.

• Go to Administration
• Click on Application Settings
• Click on SMTP under Application Settings Action

2. SMTP Overview:

• Host: The Host field specifies the address of the SMTP server that sends outgoing emails. This address can be a domain name or an IP address from your email service provider. The system uses this address to send messages through the right mail server. Make sure the host value is correct to avoid problems with email delivery. 
• Port: The Port field specifies the communication channel through which the system connects to the SMTP server. Users must enter the correct port number as required by the email service provider. Failure to input the correct value may result in blocked email transmission or security vulnerabilities. 
• Login User Name: The Login User Name field represents the account credentials used for authentication with the SMTP server. This is usually the email address associated with the SMTP service or a system-generated username. Proper authentication is necessary to prevent unauthorized access and ensure that emails originate from a legitimate source. Users must enter the correct credentials to establish a successful connection. If authentication fails, emails may not be sent, or the server may reject the request.
• Password: The Password field secures access to the SMTP server and prevents unauthorized use of the email account. This field is masked for security purposes, preventing visibility during data entry. The system requires a valid password to authenticate email-sending requests. It is essential to use strong credentials and keep them confidential to prevent security breaches. 
• Default From Address: The Default From Address field specifies the email address that appears as the sender in outgoing messages. This ensures that recipients can recognize and respond to the email source. The provided email must be correctly formatted and authorized to send emails through the configured SMTP server. If left blank or set incorrectly, emails may be rejected or flagged as spam. 
• Bcc Address: The Bcc Address field allows users to specify recipients who will receive a blind carbon copy of every outgoing email. Addresses entered here remain hidden from other recipients in the email thread. 
• CC Address: The CC Address field allows users to include additional recipients who will receive a visible carbon copy of the email. Recipients added to this field will be aware of each other's email addresses. This feature is useful when multiple parties need to be informed of the same message. 
• Save Button: The Save button applies and stores the SMTP settings entered by the user. Once clicked, the system validates the provided values and saves them in the configuration database. 
• Test Button: The Test button allows users to verify the SMTP settings by sending a test email. Clicking this button initiates a connection with the configured SMTP server and attempts to send an email using the provided credentials. If successful, the system confirms that the settings are correctly configured. Users should check the error message and adjust the settings if the test fails.